Frequently Asked Questions
When can we rehearse our ceremony?
We do rehearsals on Thursday evenings. Friday weddings rehearse at
5:00pm on Thursday, Saturday weddings rehearse at 6:00pm on Thursday, and
Sunday weddings rehearse at 7:00pm on Thursday. There is no charge to use
the building for one hour to rehearse. If you would like to book a
rehearsal dinner, contact Niki Lenz for details.
How do I reserve my date?
You simply pay a deposit to that goes toward the total payment of your event, sign our contract and your date is reserved. This is a non-refundable deposit. We accept personal checks or credit cards.
Is there a minimum amount of guests to rent your ballroom?
Yes. 150 guest minimum for Saturday night. We waive the minimum on Friday’s and Sunday’s for smaller events. Ask about our package deals!
Can I make monthly
or quarterly payments?
Yes. We have a payment plan, and once you know your exact guest count, and you choose your menu and beverages, a final bill will be presented to be paid in full 14 days prior to your event date.
Do you have a professional caterer on staff?
Yes, Our Executive Chef and culinary staff cook out of our on-site commercial kitchen. We pride ourselves on quality and taste. The food is set up buffet style and we offer five wonderful menus to choose from. If you have something different in mind, you may discuss it with our chef, Mr. B.
Is it possible to taste the food before we make a menu choice?
Yes, we present regular food tastings every four months so our clients can feel comfortable with their choices.
Can special menus be made up for guests who are on restricted
diets?
We try to accommodate special requests. There is an extra charge for special menu requests.
Can I use my own caterer?
Occasionally, during the off season (November-March) we do allow our guests to bring in their own caterers. However, they are responsible for providing their own buffet tables, chafing dishes, linens, and dishware. They will not have access to our commercial kitchen and will provide their own set up and clean up.
Can I bring in my own alcohol?
No. Under no circumstances can any alcoholic beverages be brought into or taken out of The Tuscan Ballroom. We have our own liquor license and offer on-site beverage service to our patrons. We have several bar options to choose from. No alcohol will be served to minors at anytime, and we reserve the right to stop your event if any liquor laws are broken.
Will I need to pay for a bartender?
Yes. One bartender for every 100 people. We charge $75.00 per bartender for a four hour period. There are some bar options that include the bartender’s charge, however.
Will there be a security guard on duty?
If you are serving alcohol at your event, we require you to pay for an off duty officer. He will be stationed outside the facility and will be on hand if needed.
How many hours can you rent the Ballroom?
The rental price of the Ballroom covers the cost of a five hour event. If you are getting married at our facility, the bride and her attendants have access to the bridal dressing room without charge for several hours before the wedding. You may rent our ballroom out for more hours at an extra $625.00 per hour.( additional fee). If you decide to extend your rental time during your event, the additional fee will automatically be charged to your credit card.
How close is your facility to the airport?
KCI is located 15 miles from The Tuscan Ballroom.
Are their many hotels nearby?
Yes, Liberty hosts many fine hotels, some of which are new or newly remodeled. They are only minutes away from The Tuscan Ballroom. Our preferred vendor is the Hampton Inn. They offer lower rates to our guests if they need to book a block of rooms for their out of town guests during your event.
Can
I decorate for my event?
We recognize that each event deserves a stamp of individuality. However, to keep our building in the best condition for each client, we do have a few guidelines.
1) All candles must be enclosed in a glass container for safety reasons and to avoid wax overflowing.
2) No confetti on the tables
3) We ask that you keep the artwork on the walls. You are welcome to bring in easels to display large photos
4) We do not allow streamers or other objects hung from the walls or ceiling.
What time can we come to decorate for our event?
Unless you are doing an early afternoon event, or delivering something to the event, our doors will be locked until noon for cleaning and set up. We want to make sure each event has the same care and attention to detail, and we need this time to prepare. If you need to be in the building earlier than four hours prior to the event, you must talk to the management to make special arrangements.
Can
I leave the decorations in the building overnight?
No. All personal items and decorations must be removed from the premises at
the end of each event.
When can I arrange to see the facility?
You may tour the facility by appointment only. We will take the time to walk you through the facility and talk about your vision for your event. Please call Niki Lenz, our event planner for an appointment. (816-810-8022) She can also give you an estimated cost for your event based on your guest amount , food and beverage choices.
Can I get married at your facility?
Yes. We do lots of outdoor weddings each year at our outdoor Gazebo. We can also convert the Vineyard Room into an indoor chapel with seating up to 130 guests.
What is the cost to rent the Gazebo or the
Vineyard room for wedding ceremonies?
The cost for the Outdoor Gazebo is $5 per guest (includes chairs) or $600 for the Vineyard Room (includes chairs).
How many people can you seat in the Ballroom?
We can accommodate 260 with a dance floor in the ballroom comfortably. We can seat up to 275 with no dance floor.
Is there a bridal dressing room suite?
Yes. It s a beautifully decorated and furnished space on the third floor of our building that includes a fireplace and living space, private bathrooms and dressing room areas. The bridal dressing room is included with the price of the ballroom.
Where do the groom and his party get ready?
There is a private area located in the lower level of our building that includes private bathrooms, mirrors and showers.
Is there a designated smoking
area?
Yes. We ask our guests to restrict their smoking to our outdoor patio veranda, just outside the ballroom. Our building is a non-smoking building.
Is your building handicap accessible?
Yes. Our main ballroom is on one floor with wide entry ways, and we have a handicap accessible bathroom stall in each bathroom.
Is there an event planner on staff?
Yes. An event planner is not the same as a wedding planner. A wedding planner will coordinate all your choices from your flowers to the music, to the venue you choose. An event planner determines the timeline and set up for your event. An event planner also oversees the deliveries for your event and attends your event to make sure your event is running on schedule.
Should I include the clergy, photographer and other people involved with the wedding in my guest head count? Yes. Anyone who is invited to eat must be added to your guest list. We prepare the amount of food we need from the amount of people attending.
What if less people attend than what
we paid for?
Unfortunately we can’t refund money if fewer guests attend because we purchase the quantity of food needed to accommodate each guest.
How do you calculate how many guests attended?
We count place settings. We do keep extra food on hand to cover for a few unexpected guests, but if it is excessive, we will charge our hosts the difference at the end of the event.
Can you do plated
dinners?
Yes. It depends on the guest count and menu. There is a price increase for this service.
Are there DVD players,
sound systems, and other amenities available?
Yes, we rent these things out for each event. The charge varies. Ask us what you need and we can probably get it for you.
Do you require a damage deposit?
Yes. Your $200.00 damage deposit will be refunded after the event if no damage is done to our facility.
Children must be accompanied and supervised by their parents at all times. Children are not allowed to walk or play on the golf course, or any other outdoor area that does not pertain to the Tuscan Ballroom. The Liberty Hills golf Course is a private golf course and a separate entity from the Tuscan Ballroom.